Job Detail
Position: Admin & Marketing Coordinator Category: Admin
City: State : OK
Branch Name: Tulsa Dress Code:
Branch Phone: (918) 551-7767 Job ID: 232712
Pay Information: $13.00 - $17.00 Order Type: TTH
Description

Title: Admin and Marketing Coordinator

Salary: $13.00-17.00 Per Hour

Position: Temp to Hire

What is this?

Local Tulsa company is seeking an Admin and Marketing Coordinator to perform office administration duties and assist with marketing projects full-time. This person must hold an Oklahoma Life & Health license. Experience is not required. This position is only open after the previous employee outgrew this position after 8 years of service with the company.

What does my day look like?

  1. Office Administration:
    1. Answer telephone in a professional manner and direct calls accordingly.
      1. Manage the company Voicemail Greetings (recorded messages).

    2. Greet visitors, accept deliveries and process daily mail.
    3. Coordinate and help manage weekly calendars and meetings.
    4. Ordering and stocking of office supplies.
    5. Assist with various client meetings and webinar needs.
    6. Assist with various travel arrangements, scheduling and coordinating meetings.
    7. Accounts payable & receivable. Bookkeeping including reconciling accounts via QuickBooks.
    8. Process and reconcile monthly commission statements (Excel).
    9. Maintain overall tidiness of the office including conference room & kitchen.

  2. Computer and Office Equipment:
    1. Maintain service contracts.
    2. Maintain office machines including ordering and managing service calls.
    3. Help manage company database.
    4. Coordinate various printing and webinar set-ups.

  3. Assist with marketing projects to develop new business:
    1. Attend various networking events with company executives.
    2. Assist in prospecting efforts and setting new appointments.
    3. Assist with writing, proofreading and editing of marketing material.
    4. Assist with maintenance and updates to company website (Joomla).
    5. Assist with distribution of marketing materials with follow-up as needed.
    6. Coordinate marketing booths and materials for conventions.

  4. Individual Health Insurance Policies:
    1. Maintain existing book of business of Individual Health policies.
    2. Service existing individual health policies as needed.
    3. Oversee the renewal of each policy at renewal time (4th quarter each year).

What does the perfect candidate look like?

  • Excel/Word/Outlook – Efficient in Microsoft Office programs.
  • Must hold an Oklahoma Life and Health license.
  • QuickBooks proficient.
  • Strong math skills.
  • Dependable and professional.
  • Able to multi-task and adjust to changing workload.
  • Basic marketing/public relations skills with strong creativity.
  • Well organized and detail-oriented.
  • Strong communication skills with compelling results.
  • Ability to interface with senior level professionals.
  • Takes initiative.

Why do I want to work here?

Local Tulsa company is seeking an Admin and Marketing Assistant. They focus on wellness and encourage their employees to do the same. The CEO considers her employees family, and is looking to grow her family. If you have a professional appearance, a positive attitude, take initiative, and is a team player, please apply!

What does the company expect of me?

In the performance of their respective tasks and duties the employee hired will be expected to conform to the following:

    1. Perform quality work within deadlines with or without supervision
    2. Interact professionally with other employees, customers and suppliers.
    3. Work effectively as a team contributor on all assignments.
    4. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

What will the physical requirements be?

Physical requirements for positions include: arm and hand steadiness and finger dexterity enough to use a keyboard and telephone; occasional lifting up to 25 pounds; may be subject to walking, standing, sitting, and reaching; and vision, speech, and hearing sufficient to perform the essential tasks. Any physical restrictions should be discussed or noted within the interview process.

What does it take to be a ProRecruiters candidate?

  • Resumes must be in .doc format – pdf and txt versions will not be accepted.
  • The resume must clearly reflect your skills and be free of any spelling errors or punctuation errors.
  • An Associate’s degree is required or you must have at least 3 years of professionally related work experience.
  • Experience must be business professional experience – we do not handle any industrial or general labor positions
  • Your work history does not include a string of employment. A string is considered to be multiple consecutive employers where the tenure was for a year or less.

About Us
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