Title: HR Assistant
Salary: $20-$23/HR
Position: TTH

What is this?
The human resource/payroll assistant is responsible for the administrative support of day-to-day human resource and payroll for the company. Performs human resources and payroll duties of highly confidential nature that require broad and comprehensive knowledge of the company’s policies and procedures, state and federal laws.

What does my day look like?
Essential Functions:
• Maintains confidential employee records including salary, benefits data, performance, disciplinary action records, FMLA, Workers’ Compensation, incidents and other information in accordance with regulations.
• Updates employee personnel and payroll records by entering in pay rates, tax exemptions, insurance coverage, savings deductions, direct deposit, etc.
• Assists with the administration of the employee benefits program. Ensure timely and accurate enrollments. Assists in resolving benefits questions and issues by conferring with vendors and employees as needed.
• Assists with employee-related activities including recruiting, hiring, orientation, disciplinary actions, and terminations to ensure compliance with State and Federal regulations affecting employment.
• Assists with all insurance policies, claims, and reporting.
• Assists with correspondence and contact between various departments, employee, and insurance carriers.
• Ensures compliance with all state, federal, wage and hour laws.
• Analyzes, prepares and processes semi-monthly payroll data and related employee deductions, benefits, and taxes. Process check requests for payroll related deductions.
• Process monthly, quarterly and annual payroll journal entries, tax filings payments, W-2s, employee benefit statements, ACA reporting, NTCA W2+ reporting, and Workers’ Comp.
• Audit payroll data to check for inaccuracies and other problems.
• Give responses to and answer payroll inquiries promptly and communicate issues to HR Supervisor.
• Carry out regular clerical functions which involve faxing, filing, copying, scanning, and emailing.
• Assists with updates to company personnel policies and procedures and posting to Intranet.
• Assists with company safety policies, procedures, implementation, and training to ensure OSHA compliance.
• Confidentiality must be maintained over sensitive data.
• Updates job knowledge by participating in educational opportunities; reading professional publications.
• Performs all other related duties as assigned by HR Manager.

What does the perfect candidate look like?
The required specifications (education, experience, and skills) are those that the employee must have to hold the position. Applicants applying for this position must possess the required specifications in order to be considered for the job. The desired specifications are those that are not required for the employee to hold the position, but the employee should try to obtain the desired education, experience, and/or skills to be effective and successful in the position.
Education, Experience and Skills:
A. Required Education and Experience:
B. High School diploma or equivalent.
C. One-year human resource/payroll related work experience.
D. Understanding of generally accepted accounting principles, Federal and State rules and regulations related to payroll and their reporting.

F. Preferred Education and Experience:
G. Bachelor’s Degree in Accounting.
H. Associate degree in HR-related field.
I. Three years’ experience in payroll, clerical, benefits, and human resources.
J. Experience with benefits administration and general knowledge of rules and regulations related to company provided benefits.

L. Required Skills:
M. Basic skills with Microsoft Office (Word, Excel, and PowerPoint) and office machines.
N. Integrity and honesty.
O. Strong attention to detail and organized.
P. Good written, verbal, and interpersonal skills
Q. Self-motivated.
R. Ability to apply self to a project possibly for long hours to get the job done with a professional pleasant attitude.

Preferred Skills:
A. Proficiency with Microsoft Office (Word, Excel, and PowerPoint) and office machines.
B. Familiar with Payroll software and HRIS.

What does the company expect of me?
In the performance of their respective tasks and duties the employee hired will be expected to conform to the following:
a. Perform quality work within deadlines with or without supervision
b. Interact professionally with other employees, customers and suppliers.
c. Work effectively as a team contributor on all assignments.
d. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

What will the physical requirements be?
Physical requirements for positions include: arm and hand steadiness and finger dexterity enough to use a keyboard and telephone; occasional lifting up to 25 pounds; may be subject to walking, standing, sitting, and reaching; and vision, speech, and hearing sufficient to perform the essential tasks. Any physical restrictions should be discussed or noted within the interview process.

What does it take to be a ProRecruiters candidate?
• Resumes must be in .doc format – pdf and txt versions will not be accepted.
• The resume must clearly reflect your skills and be free of any spelling errors or punctuation errors.
• An Associate’s degree is required or you must have at least 3 years of professionally related work experience.
• Experience must be business professional experience – we do not handle any industrial or general labor positions
• Your work history does not include a string of employment. A string is considered to be multiple consecutive employers where the tenure was for a year or less.