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Title: Accounts Receivable/Payable Specialist
Salary: $16.50-17/Hour
Position: Contract To Hire
What is this? Local Tulsa Based employer is seeking a full-time AP/AR (40/60) specialist to join their team. This position is primarily responsible for compiling and maintaining AP and AR records by performing the essential duties described herein.
What does my day look like?
• Receives payments and posts amounts paid to customer accounts
• Monitors overdue accounts
• Records information about financial status of customers and status of collections
• Locates and notifies customers of delinquent accounts
• Confers with customers by telephone or email and determines reasons for overdue.
• Advises upper management of outstanding invoices in order to receive payment from customers.
• Reports monthly to upper management on all outstanding invoices.
• Processes payment daily.
• Reconciles AR related GL accounts
• Prints all AR reports and maintain all files.
• Processes all AR batches on a daily basis.
• Prepares analysis of accounts and reconciliations.
• Assists in monthly closings
• Assists with AP and special projects as necessary
• Updates direct deport information for all employees in the accounting system
• Processes employee mileage, per diem and miscellaneous expenses bi-monthly. Seeks approval on unusual expense items
• Notifies employees of any changes made to expense reports.
• Input’s vendor invoices into accounting system (Dynamics SL).
• Seeks permission for payment of invoices from project managers, regional managers, and other senior personnel.
• Processes employee mileage, per diem and miscellaneous expenses through Concur.
• Answers vendor and employee inquires.
• Analyzes vendor and employee accounts.
• Inputs data and reviews for accuracy.
• Prepares payments to vendors and employees.
• Prepares annual 1099’s for AP vendors.
• Reconciles AP related general ledger accounts.
• Prints/files necessary accounts payable reports and maintains related files.
• Scans all required documents into imaging system.
• Provides support to field offices for easement check writing.
• Records, reconciles, and maintains easement check writing activity.
• Prepares annual 1099’s for landowners.
• Performs other easement duties as needed.
• Writes up journal entries.
• Prepares and maintain reports for specific tracking.
• Prepares year end audit schedules.
• Assists with various duties as needed in accounts receivable.
• Performs other duties as assigned.
• Ability and flexibility to work in cooperation with all those assigned to the office.
• This position reports directly to the Controller/CFO.
What does the perfect candidate look like?
One-year certificate from college or technical school; or twelve months related experience and/or training; or equivalent combination of education and experience.
Exceptional customer service skills- can manage difficult of emotional situations with clients and staff; responds promptly to client and staff needs; solicits feedback to improve service, responds to requests for service and assistance and build repour with clients.
Familiarity with accounting software’s; database software’s (Access), spreadsheet software (excel), word, outlook and adobe acrobat.
Why do I want to work here?
ProRecruiters has been retained by one of its most Beloved clients to help them identify an AR/AP specialist for their accounting department. If you are looking for a phenomenal place to work and have a few years of accounting experience than this is the job for you. The position will be full-time 8 - 5 Monday through Friday compensation will begin between $15 -$20 an hour. The average tenure of the department is 15+ years. When people come to work for this client they don’t leave. Their business is growing and they are looking to add on an AR/AP specialist. They also provide education assistance so if applicants want to pursue a degree in accounting this is a great place for them!
What does the company expect of me?
In the performance of their respective tasks and duties the employee hired will be expected to conform to the following:
a. Perform quality work within deadlines with or without supervision
b. Interact professionally with other employees, customers and suppliers.
c. Work effectively as a team contributor on all assignments.
d. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
What will the physical requirements be?
Physical requirements for positions include: arm and hand steadiness and finger dexterity enough to use a keyboard and telephone; occasional lifting up to 25 pounds; may be subject to walking, standing, sitting, and reaching; and vision, speech, and hearing sufficient to perform the essential tasks. Any physical restrictions should be discussed or noted within the interview process.
What does it take to be a ProRecruiters candidate?
• Resumes must be in .doc format – pdf and txt versions will not be accepted.
• The resume must clearly reflect your skills and be free of any spelling errors or punctuation errors.
• An Associate’s degree is required or you must have at least 3 years of professionally related work experience.
• Experience must be business professional experience – we do not handle any industrial or general labor positions
• Your work history does not include a string of employment. A string is considered to be multiple consecutive employers where the tenure was for a year or less.
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We are proud to be an equal opportunity employer.
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